Publish your Dataset

Learn how to initiate a metadata review, receive a DOI, and make your data accessible to the public.

By publishing a dataset, you are making your data publicly available on the ESS-DIVE main search page for search and download. After publishing a dataset, the metadata and files cannot be private again.

Manage Publication ⭐ Button

Every dataset must be assigned a DOI and reviewed by the ESS-DIVE team before it can be published. Datasets can be published from the dataset landing page using the Manage Publication ⭐ button (Figure 1). Clicking this button opens the Manage Dataset window (Figure 2), which is your hub for requesting publication, reserving DOIs, and getting more information on where you are in the publication process.

Your dataset will remain in the default statuses (draft with no DOI added) until you trigger a publication action using the Manage Dataset window. The statuses will change as you move through the process.

💡 Learn more about Dataset and DOI Statuses

The publication management tool can only be accessed by managers of a dataset. Login is required to access the tool. 💡 Learn more about Data Permissions

Figure 1: You can manage DOI assignment and review requests from your dataset landing page

Figure 2: There are two primary publication actions you can choose

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Publication Options

Most datasets follow the default publication process and receive a new DOI after the dataset is reviewed and published by ESS-DIVE. However, to accommodate individual publication timelines and workflows, ESS-DIVE's publication management tool gives you options to:

• Publish with New DOI (default option)

• Reserve a New DOI before Publication

• Publish with an Existing DOI

Explore Publication Options

Publish with New DOI

Publish with New DOI

You and your team have finalized your dataset and are ready to request publication and receive a new DOI once the dataset has been reviewed and approved. This is our most common use case and is the most straightforward path.

Your dataset DOI will be assigned once you have completed the publication review and the dataset has been approved for publication by ESS-DIVE.

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Is this right for my dataset?

• You need a new DOI for your dataset, but it is not urgent

• You have finalized your dataset, and are ready for dataset review

• You can make any requested changes before receiving a DOI

  • This process is expected to take up to three weeks, depending on responsiveness

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Step-by-step instructions:

Request Publication

Reserve a New DOI Before Publication

Reserve a New DOI Before Publication

You and your team are hard at work drafting your metadata and organizing your data files, but you urgently need a DOI for your dataset before finalizing your data and completing the publication review.

Your dataset will be assigned a DOI before publication, but this DOI will not function until the dataset has been reviewed published. It is your responsibility to complete the review process and work with ESS-DIVE to publish your dataset.

You must complete the publication review process for your reserved DOI to function.

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Is this right for my dataset?

• You need a new DOI for your dataset immediately, before finalizing and completing the publication review process

• You will commit to finalizing and publishing your dataset after you receive the DOI

• You understand the DOI will not function until the dataset has been reviewed and published

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Step-by-step instructions:

Reserve DOI Before Publication

Publish with Existing DOI

Publish with Existing DOI

You may have already published your dataset with a DOI elsewhere (e.g. a project archive or Zenodo) and do not want a new DOI, but now need to publish it on ESS-DIVE. You will need to submit an ESS-DIVE dataset, and provide an existing DOI to indicate that you do not need a new DOI.

ESS-DIVE will evaluate your DOI. Existing DOIs that are appropriate to associate with an ESS-DIVE dataset will be approved and assigned to your dataset during the review. Your dataset will become public with your existing DOI after you complete the publication review and the dataset has been approved for publication by ESS-DIVE.

An existing DOI is also referred to as a Non ESS-DIVE DOI in the status badges. Non ESS-DIVE DOIs or existing DOIs are not owned by ESS-DIVE nor do we have authority to automatically manage them.

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Is this right for my dataset?

• You already published this data on another archive or repository and received a DOI (project archive, Zenodo, Figshare)

• The data you are uploading to ESS-DIVE is the exact same as the data associated with the existing DOI with no changes that alter the original scope or purpose

• You have finalized your dataset on ESS-DIVE, and are ready for dataset review

• You can make any metadata changes requested in the review process

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How can I tell if my existing DOI is suitable?

• The data in your ESS-DIVE dataset is an exact copy of the data published under your existing DOI.

• Your existing DOI does not point to a manuscript. A manuscript DOI is not a valid data DOI. Related manuscripts should be cited in the related references field.

• Your existing DOI does not point to a related resource. Related data DOIs should be cited in the related references field.

Connect existing data publications to ESS-DIVE with External Links

External data that is a part of the data you are publishing on ESS-DIVE, but does not contain all data, should be connected using External Links. External links should also be used when you're copying all external data from from private repositories or repositories with inadequate data preservation. Learn more in our external link documentation.

👉 Link to External Data Sources

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Step-by-step Instructions:

Publish with Existing DOI

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Learn More

Review Cycle and Criteria

Dataset and DOI Status Badges

Check Dataset Metadata Quality

Link to External Data Sources