Request Publication

Request a publication review to make your dataset and DOI available to the public.

1. Finalize Dataset

Datasets must complete all required metadata fields and pass all required quality checks before they can be published on ESS-DIVE. Ensuring that your dataset has complete metadata before requesting publication will expedite the publication review process.

💡Learn more about ESS-DIVE's Metadata Requirements.

2. Open Manage Publication Window

From your dataset landing page, use the Manage Publication ⭐ button on the right side of the screen below the title and header.

Figure 1: You can manage when and how to publish your dataset from your dataset landing page

This will open the “Manage Dataset” main panel. Click the Start Publication Process button.

Figure 2: There are two primary publication actions you can choose from. Select "Start publication process" to create a request for your dataset to be reviewed.

In the main panel, you can also see your dataset status and DOI status.

3. Review and Commit to Agreements

You will then be asked to confirm that you’re ready to initiate the review process and make the dataset public on ESS-DIVE and have reviewed the metadata assessment for any recommended improvements.

Figure 3: Before you submit a publication request, please read through the informational warnings and agreements

Learn more about metadata and data quality standards

4. Publication Request Confirmation

When you click Request Publication, you’ll be presented with a confirmation message that your dataset has been added to the review queue to be reviewed by an ESS-DIVE team member.

Figure 4: A confirmation message will appear when your request has been sent, see message for important details

Your dataset status will now change to In Review. You will be automatically notified via email within 24 hours that we have received your request.

Contact [email protected] if you haven’t received a confirmation email in 24 hours.

Figure 5: The Dataset Status will change to In Review after you submit a publication review request

5. Respond to Revision Requests

An ESS-DIVE team member will review your dataset and reach out via your confirmation email with any revision requests. Learn more about how reviews work:

Review Cycle and Criteria

You must respond to the review email when you have completed any requested revisions before your dataset will be published.

6. Approved & Published

Once approved, your dataset will be assigned a new DOI and made public. Your dataset status will now change to Published with an Active DOI status (Figure 6). You will be notified via email that your dataset has been approved and published.

If you reserved a DOI before publication: your dataset will continue to use the DOI that you initially reserved and will be made public at this time. Your dataset status will change to Published with an Active DOI status (Figure 6).

If you published with an existing DOI: your dataset will be assigned with the existing DOI that you provided and will be made public at this time. Your dataset status will change to Published with a Non ESS-DIVE DOI DOI status (Figure 7).

Figure 6: Datasets published with DOIs provided by ESS-DIVE, either through reserving a DOI before or receiving one the time of publication, will have an "Active" DOI status.
Figure 7: Datasets published with an existing DOI will have the "Non ESS-DIVE DOI" status badge. The DOI you provided will appear in the dataset header as well as in the "Alternate Identifiers" field.
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