Reserve DOI Before Publication

Obtain a new DOI for your private dataset prior to publication. You can return at a later date to finalize your dataset and request a publication review to make your data and DOI publicly available.

This is not required to publish a dataset

1. Open Manage Publication Window

From your dataset landing page, use the Manage Publication ⭐ button on the right side of the screen below the title and header section.

Figure 1: You can manage when and how to publish your dataset from your dataset landing page

This will open the “Manage Dataset” main panel. Click the Reserve DOI button.

Figure 2: There are two primary publication actions you can choose from. Select "Reserve DOI" to reserve a new DOI for your private dataset. Reserved DOIs do not function until datasets are public.

In the main panel, you can also see your dataset status and DOI status.

2. Review and Commit to Agreements

You will then be asked to confirm that you’d like to reserve a DOI. A reserved DOI will not function until you request and complete the publication review process. The DOI is in a temporary working state while you complete your dataset.

Figure 3: Before you reserve a DOI for your data, please read through the informational warnings and agreements

3. DOI Reserved Confirmation

Once you click Reserve DOI, you’ll be presented with a confirmation message that your new DOI has been reserved. Your DOI status will change to Reserved (Figure 5). Your dataset will remain in the Draft status until you indicate that your dataset is finalized by initiating a publication review.

Figure 4: A confirmation message will appear when your DOI has been reserved, see message for important details
Figure 5: Datasets with reserved DOIs will have the DOI status "Reserved". A red warning banner message will help inform you that your dataset is not complete and your DOI is inactive.

4. Optional: Obtain Your Citation

After reserving your DOI, you will be able to see and copy your dataset citation with the new DOI using the "Cite this Dataset" button at any time. You can make corrections to your citation by selecting the Edit button and updating the metadata fields used in the citation (author names, author order, publish year, title, and project). ESS-DIVE recommends finalizing your citation as much as possible before referencing it in publications.

If you intend to use this citation for any publications, it is your responsibility to make sure that the citation on ESS-DIVE is accurate and that the DOI becomes accessible to any reviewers and readers as soon as possible.

5. Initiate Publication Review

ESS-DIVE will not publish a dataset with a reserved DOI until you have submitted all required metadata, requested publication, and completed the review process. Click the link below and follow the instructions to start and complete the ESS-DIVE publication review process.

👉 I'm ready to publish my dataset

It is your responsibility as the data provider to complete the dataset publication process. The DOI will not provide access to your dataset until you do so.

Figure 6: The "Reserve DOI" button is no longer available. Click "Start publication process" to continue your journey.

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